For this reason, field notes should always be taken at the scene, especially when interviewing suspect, victims or witnesses, and whenever the officer wishes to remember specific details at a later time. Criminal matter. The first report is written in her personal capacity. Example: On May 1, 2018 at approximately 1258 hours, I, security officer John Doe, was dispatched to Lot 12 … 1 Unfortunately, writing reports sometimes intimidates recruits, instructors, administrators, and even seasoned officers. A written report is often the first impression an officer makes on commanding officers, lawyers, or judges – and a poorly written report can cause an inaccurate portrayal of competence level. Often report writing at university is presented as deceptively simple – all you need to do is ensure you follow the required report structure, and write clearly and concisely. From a street cop’s point of view? We should dictate them. Law enforcement reports become scrutinized more than most documents. Stolen Property. This code section only applies to criminal matters. 6. Try to get in the habit of swapping reports with a colleague you trust. When your officers write a daily activity report they should make it easy for the reader to quickly find the information that they are looking for. Nor should we type them. Towing a vehicle, for whatever reason. If you are using digital reporting, ensure that the officers are specifying the tasks that they are performing. Any time we do anything… Investigating a reported crime. Many times, police officers write reports in connection with purely civil or administrative matters, such as: traffic accidents, fires, or; earthquakes. Additionally, it can also mean the difference between a rightful conviction and an erroneous release of a guilty person. The time saved by dictating reports could be used to fight But we know this isn’t as straightforward as it seems; although reports have to be easy to read, this doesn’t necessarily make them easy to write. Get another officer to review your report. Writing reports as a Correctional Officer is one of the most important daily duties that you will be required to complete.. the officer in writing the resulting police report. Police officers often have heard that the most powerful instrument they carry is a pen. es, you read the headline correctly — we should not write reports in police work. Training, officer safety, report writing, fact finding, and interviewing and interrogating witnesses and suspects are all basic tools and essential elements of policing that we must impart to our officers. Typing reports takes too much time for the average police officer, and writing them takes even lon-ger. The second is written for the FBI and not the LAPD. 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